Help

Step-by-step guides for every feature of bee-pilot.io.

• "Parked" colonies – what does that mean?A colony always belongs to an apiary, but it doesn't have to sit on a hive stand at all times. A colony with no current hive stand is called parked.
• Add a hardware device with a claim codeYou can connect physical devices such as a hive scale or a weather station to your account, so their readings automatically show up in bee-pilot.io.
• After Your Trial Ends: How to ContinueOnce your free trial has ended, you'll automatically land on a dedicated screen that shows you how to continue.
• API access for developers (Personal Access Token)This article is aimed at developers and hardware manufacturers who want to connect devices directly through the bee-pilot.io API.
• Appearance: Changing the Color Scheme and LanguageUnder Settings → Appearance, you decide how bee-pilot.io looks and which language the app speaks to you in.
• Assign a device's data fieldsA device such as a hive scale sends raw readings, for example "weight_kg" or "temp_1". Before these values show up anywhere useful in the app, you need to map them once to the matching field in bee-pilot.io — for instance, a colony's honey-super weight.
• Changing Your Payment MethodYou also manage your payment method under Your Profile and Plans, in the My Subscription tab.
• Check incoming measurement dataFor every device, you can see exactly which readings it has sent to bee-pilot.io — and whether they actually arrived and were processed.
• Configuring Varroa thresholds per locationThe thresholds determine, from which colony infestation percentage onward, a colony is assigned to which level (1–5). Since infestation affects colonies differently depending on the season, you configure the thresholds separately for each location and season.
• Connecting Honeylink scalesIf you run Honeylink scales, you can connect them to bee-pilot.io. The weight of your colonies then flows into your beekeeping journal automatically, and you no longer have to switch between two applications.
• Creating a colony and assigning it to a hive standThe easiest way to create a new colony is directly from an empty hive stand.
• Creating and managing an apiaryAn apiary is the place where your colonies are located. Here's how to create a new apiary and what becomes available to you afterward.
• Creating and managing tasks in the calendarWhether it's for a single apiary, a colony, or just for yourself in general — tasks help you keep track of what's coming up next.
• Creating Custom Evaluation FieldsUnder Settings → Configuration → Evaluation Labels, you can define extra data fields that bee-pilot.io doesn't offer by default — for measurements you want to track yourself.
• Creating tasks by voiceDon't feel like typing? When creating a task, you can simply say it out loud instead of typing it in.
• Deleting Your AccountIf you no longer want to use bee-pilot.io, you can permanently delete your account in the Account tab under Your Profile and Plans.
• Detecting mite counts from a photoFor measuring methods that require a mite count, you can skip the manual counting and have a photo evaluated instead.
• Digitizing a paper checklist by photoSome beekeepers prefer to fill in their checklist by hand on paper while working the colony. There's a simple way to get those notes back into the app, too.
• Exporting Your Data (GDPR)Under GDPR, you have the right to receive a copy of all the data bee-pilot.io stores about you. You can request this export in the Account tab under Your Profile and Plans.
• Findability, SEO, and LanguagesWhether and where your page is found is determined by two separate switches. You can find both in the page panel under Discoverability.
• Get Found via the Beekeeper Search ChatIn addition to the individual beekeeper page, there is a central public point of contact: bee-pilot.io Compass at `compass.bee-pilot.io`. If someone is looking for honey, they can ask there in their own words – “What beekeepers are in my area?", “Who sells honey near me?" – and r
• How bee-pilot.io is structured: apiary, hive stand, colony, queenbee-pilot.io maps your beekeeping operation across four levels. Once you understand how these four terms relate to each other, you'll find your way around the entire app right away. It's worth reading this article first, before diving into the other help articles.
• Imprint for your Beekeeper PageEvery published beekeeper page needs an imprint. This is not a bee-pilot.io setting but a legal requirement (§ 5 DDG) — and without a complete imprint a page cannot be published.
• Inspecting by voice: just dictate itInstead of tapping every point on the checklist one by one, you can simply say your observations out loud during the inspection — the app takes care of the rest.
• Integrations — your own devices and external providersUnder Settings → Integrations you connect everything that delivers readings to bee-pilot.io without you typing them in by hand. There are two cards there, and they address different situations.
• Managing queens: adding, marking, replacingOn a colony's page, you manage its queen independently of the colony itself — after all, a queen can be replaced while the colony continues to exist.
• Managing Reference Data: Bee Races, Hive Types & MoreUnder Settings → Configuration → Manage Reference Data, you maintain the pick-lists you choose from throughout the app whenever you describe a colony or a queen.
• Managing Varroa settingsIn the settings, under the Varroa section, you'll find three pages for adapting the basics of Varroa monitoring to your operation.
• Managing Your Profile and Billing DetailsYou manage your profile and billing details in the Your Profile and Plans area of the menu, under the Profile tab.
• Marking a colony as dead or removing itNot every colony survives the winter, and sometimes a colony gets merged with another one. For these cases, the Actions section of a colony offers an option to mark it as dead or inactive.
• Moving a colony or creating a splitOn a colony's page, under Actions, you'll find two related functions: Move and Split (into a nucleus colony).
• News & HelpThe News & Help area brings together everything that has changed in the app, plus answers to questions about using it — all in one place.
• Notifications: The Weekly AI SummaryUnder Settings → Notifications, you can turn on a weekly email whose content is generated automatically by AI.
• Printing a checklistIf you'd rather work on paper out in the field than on a screen, you can also print a blank checklist for a colony.
• Privacy Policy for your Beekeeper PageEvery published beekeeper page needs its own privacy policy alongside the imprint. This is not a bee-pilot.io setting but a legal requirement: you are the controller for your visitors' data (Art. 4 No. 7 GDPR), and you owe them the information under Art. 13 GDPR.
• Publish, Review, and Edit PageAs long as you are designing, your page is a draft and not accessible to anyone. It becomes public only when you publish it – and from then on, the published version remains unchanged until you release a new version.
• Recording a varroa treatmentTreatment recording lets you document which colonies at an apiary were treated against the varroa mite, and with which method.
• Recording varroa counts by voiceIn quick entry you don't have to type in the values — you can simply speak them instead.
• Recording Varroa counts in a quick roundWith quick capture, you can record the Varroa counts for every colony at an apiary in one go, instead of opening each colony individually.
• Scanning and printing QR codesQR codes let you jump straight to the right colony at the apiary, without having to search through lists.
• Set up your own beekeeping pageWith bee-pilot.io, you can publish a public page about your beekeeping – for example, for a QR code on your honey jar. Anyone who scans it will see where the honey comes from.
• Starting and running an inspectionWhen you arrive at the apiary, you start the inspection for every colony at once from the apiary's overview screen.
• The AI summary after an inspectionAfter finishing an inspection round, you often want to know quickly: what has changed, and what needs attention next time? That's exactly what the AI summary is for.
• The building blocks of your beekeeping pageSeven building blocks are available to you. For each one, you decide how much it shows.
• The Magic Button chat: ask the app directlyThe Magic Button chat is your AI assistant in bee-pilot.io. Instead of hunting through menus, you can simply ask it a question — in plain language, by typing or by voice.
• Understanding a colony's breeding values and ratingOn every colony's page, you'll find a rating value that combines several criteria into a single figure.
• Understanding AI Usage and Topping Up TokensAll of bee-pilot.io's AI features — such as inspection support, the Magic Button chat, automatic summaries, weekly reports, checklist detection, task dictation, and voice colony inspection — run on a monthly token allowance included in your plan. The AI Usage tab under Your Profi
• Understanding and Managing Your SubscriptionUnder Your Profile and Plans, the My Subscription tab has everything related to your subscription — from your current status to switching plans.
• Understanding and setting up hive standsA hive stand is a numbered spot within an apiary — think of it like a spot on a bench or pallet where exactly one hive can be placed.
• Unregister a deviceIf you no longer want to use a device, you can disconnect it from your account at any time.
• Using the Side EditorThe editor shows your page as it will later appear to the public. What you see is not a preview of a placeholder but the same block with the same content – just with control elements above it.
• Varroa analysis of a locationThe analysis shows you the current Varroa situation across all colonies at a location — both as an overview and colony by colony in detail.
• Viewing a colony's Varroa assessmentEvery colony has its own "Varroa" tile on its dashboard, showing you the current status at a glance and leading to the full assessment.
• Viewing Your InvoicesYou'll find all your invoices in the Your Profile and Plans area, in the Invoices tab.
• Visitor numbers of your beekeeper pageWhether the QR code on the honey jar is worth it can be seen from the visitor numbers. They are displayed in two places: in the sidebar of the editor under Visits and as a separate card on your dashboard.
• Voice Inspection: inspecting by phone callWith Voice Inspection you can do a completely hands-free inspection — the app simply calls you.
• Voice Inspection: live conversation in the appBesides the phone call, Voice Inspection has a second mode that runs directly in the app — no call involved.
• Weather and forecast for your apiaryEvery apiary has its own weather section, based on the apiary's actual location.
• What is the Grassland Temperature Sum (GTS)?The Grassland Temperature Sum, or GTS for short, is a well-established tool from agriculture that beekeepers have long used too, to estimate when the season is about to start.
• Your dashboard at a glanceThe dashboard is your home screen in the app and shows you at a glance what matters today.